Applicable from 25 May 2018
What personal information do we use about you?
We collect and use your personal data as far as necessary in the context of our activities.
We process the following data:
identification data (name and first name, date of birth)
contact details (address, e-mail address and telephone);
The information we use about you is information that you have provided us directly.
Why do we use your personal data?
Due to legitimate interest (communication, data needed for insurance …)
With whom do we share your personal data?
We share your personal information with:
Insurance companies with which we have concluded an agreement
To the members of the steering group and the board of the association
To the Flemish Enterprise and Innovation Agency (VLAIO)
Public on our website via https://euka.org/leden/
How long do we keep your personal data?
We keep your details until you indicate that you no longer wish to.
Where are your details stored and who processes them?
We keep your data in our online e-mail platform Mailchimp, in our customer database Zoho CRM and in an Excel overview on our closed platform Microsoft Sharepoint.
How does the security of the data happen?
We always use software from partners who use the highest security standards and our user accounts are protected by a password. These data are also encrypted per se and are therefore not legible in a data leak.
What are your rights and how can you exercise them?
In accordance with the applicable regulations, you are entitled to:
Access: you can obtain information about the processing of your personal data and obtain a copy of such personal data.
Adjust: if you believe that your personal details are incorrect or incomplete, you may request that these personal details be modified.
Delete: you can ask to delete your personal data
Restriction: you can request the limitation of the processing of your personal data.
Objection: you may object to the processing of your personal data for reasons related to your specific situation.
If you wish to exercise one of the aforementioned rights, you can contact us via Sandy Dingemans via +32 11 96 27 31, or via [email protected]
What happens with data leaks?
A notification requirement applies here (both for hacking, theft of laptop, loss of USB stick and dgl) within 72 hours after discovery. This reporting obligation applies both to the Privacy Commission and to the parties involved.
Use of visual material
During the activities, the organization can record and publish atmospheric images via the website, local newspapers and social media.
More specifically, in general:
for focused images (close-up): permission must be requested to take the picture and then again if the image is to be published. When you participate in one of our activities, you register by permission to use photos of this activity on which you are recognizable.
For non-directed images (atmospheric images or general images) no permission is required.